2021 Annual General Meeting - Call for Nominations of Candidates to Stand for Election to the Board of Directors 2021-2023
2021 Annual General Meeting - Call for Nominations of Candidates to Stand for Election to the Board of Directors 2021-2023
AustCham Shanghai will be hosting the 2021 Annual General Meeting on Tuesday 29th June 2021.
Formal notice of the Election will be circulated via email on Friday 28th May 2021, including the finalised election slate of eligible and validly nominated candidates for Board election.
- Closing date for nomination of candidates is 5pm (China Standard Time) on Thursday 13th May 2021. Nomination of each candidate standing for election at the 2021 AGM must be received by email, addressed to the Company Secretary, via maria.mcdermott@austchamshanghai.com or delivered and received by hand at the AustCham Shanghai office (details below). Nominations may only be made on this Nomination Form, appropriately signed and filled out in inked writing.
- A rotational system allows a 2-year term of office for each elected Board Director, thereby ensuring that in each annual management cycle a useful balance of continuity and experience and fresh input to the Board will be sustained.
1. Current Board Directors continuing their current term (2020-2022) for a second year are (alphabetically by surname):
Name | Company Title | Company | Nationality |
Alexandra Chu | Director and Founding Partner | ANKEN Group | Australian |
Unice Liu | Managing Director and Partner | Baldwin Boyle Group (Shanghai) | Singaporean |
Stephanie Liu | Lead China Partner | Azure Group | Australian |
Todd Person | Managing Director | Camel Hospitality Group | Australian |
Becky Xia | Managing Partner | Fragomen (Shanghai) Co Ltd | Chinese |
2. Current Board Directors stepping down automatically on completion of a two-year term 2019-2021 are (alphabetically by surname):
Name | Company Title | Company | Nationality |
Heidi Dugan | CEO and Founder | HEIDI | Australian |
Simon Lance | Managing Director – Greater China | Hays China | Australian |
Craig Weightman | Managing Director | Asia Pacific Property Group | Australian |
3. Current Board Directors stepping down automatically on completion of an interim appointment to the Board are:
Name | Company Title | Company | Nationality |
Tony Zhang | Chief Representative, Greater China | Port Adelaide Football Club | Australian |
4. A total of four Director positions are open for election.
5. The CEO & Executive Director is appointed automatically as a full Voting Director on the Board of Directors each year, but does not vote as a Voting Member at the AGM.
6. The Members Charter (Schedule B, Article 1.1) requires the number of elected Directors.
7. A minimum of 80% of the Board shall be Australian citizens and at most 20% of the Board may be non-Australian citizens (Members Charter, Schedule B, Article 1.2).
Board Director Positions 2021 – 2023
At the AGM 2021, one (1) incoming Directors must be elected to the Board by the Voting Member Representatives for the two-year term 2021 – 2023.
Five Directors continue to serve the remainig twelve months of a two year term. The individuals represent five different industries which are Auditing and Accounting; PR and Marketing; Food and Beverage; HR and Legal; and Construction and Property.
Eligibility to Stand for Election to the Board of Directors 2021-2023
Proposing and Seconding Candidates
Validity and Receipt of Nominations
Director's Code of Conduct
AustCham Shanghai Values Statement
AustCham Shanghai Directors' Skills Self-Assessment
Nomination Form
Further details regarding the Nominations and Elections process are available on the website (www.austchamshanghai.com), in the Members' Charter and its schedules.
An information session for interested individuals will be held on Tuesday 27th April 2021 from 5 pm to 6 pm at the 7th floor lounge area of Australia House.
Agreement of personal responsibility, confidentiality and non-solicitation
Each incoming Board Director, once elected, is required to sign the Directors’ Code of Conduct, outlining Board Director obligations to AustCham Shanghai (for example attendance at meetings, confidentiality of information, duty of care and other related matters). A copy of the Code is available on the AustCham Shanghai website (www.austchamshanghai.com), in the links above, or may be obtained for your reference by contacting the Company Secretary, Maria McDermott.
Candidate enquiries
Any Member, including those who are intending to nominate, may direct AGM and election related enquiries, particularly regarding nominations, to Maria McDermott, Company Secretary, in the first instance on email maria.mcdermott@austchamshanghai.com or phone 86 21 6149 0600.
Contact details update and Corporate Member in good standing checks
To ensure that formal notices and related information can be correctly sent and registered, please check with Miley Yin to ensure your membership details are currently up to date, correctly registered and any outstanding monies payable are up to date. Miley Yin is contactable via miley.yin@austschamshanghai.com.
