AustCham Shanghai cordially invites you to attend the Annual General Meeting, to be held at 5 pm on 19th June 2020. The formal AGM notice was issued on 12th May 2020.

All members in good standing may register to attend the AGM, including non-voting members. You may register more than one attendee from your member company, but voting members have only one voting member representative who votes at the AGM.

AGM 2020 Registration

Information on nomination of candidates

Members unable to attend are requested to register an apology using the "Unable to attend" option.

Our Company Secretary will confirm registrations and details of proxies by return email.

Registrations for the AGM will close at 5 PM on 18th June 2020.

AustCham Shanghai Board of Directors Election 2020

The AGM 2020 will be concerned, inter alia, with the election to fill vacancies on the AustCham Shanghai Board of Directors falling due at the AGM 2020.

Members are reminded that all outstanding dues or monies owing of any kind outstanding over one month must be fully paid prior to the AGM 2020 by any Corporate Member whose Corporate Member Representative or duly appointed proxy wishes to be eligible to vote at the AGM 2020.

Please find the following document for reference prior to the AGM.

AGM 2020 Agenda

Note: Further documents, including the Annual Report 2020, or changes relating to this Agenda will be circulated prior to the AGM 2020.

Those Voting Member Representatives seeking to appoint a proxy are requested to register their apology using the online system, after which they will be contacted by the Company Secretary to confirm proxy details.

Each proxy appointment and their registration of attendance is required by 5:00 pm Thursday 18 June 2020 (24 hours prior to commencement of the AGM 2020).

Proxy Appointment Form

AGM 2019 Minutes

Members' Charter

ELECTRONIC VOTING

Eight (8) nominations in good standing have been received by AustCham Shanghai for the six (6) current vacancies on the AustCham Shanghai Board 2020-2022 falling due at the AGM 2020.

Election Slate of Candidate Nominations for the AustCham Shanghai Board of Directors Election 2020 to fill Board Vacancies 2020-2022

Electronic voting opens today, Wednesday 10 June 2020, for the election of the AustCham Shanghai Board of Directors vacancies 2020-2022. An email from the online anonymous election system, ElectionBuddy, has been sent with a unique voting code to eligible voters (those voting members in good standing as of 12 May 2020). Please check your email inbox and junk folder and contact lisa.pipito@austchamshanghai.com if you haven’t received the voting email.

Each Corporate/Voting Member Representative may select up to six (6) candidates, but may only submit their vote once. Each Corporate/Voting Member Representative shall be responsible for the authenticity and anonymity of their vote. Once the vote has been submitted, it cannot be changed.

The electronic voting system will be closed on Wednesday 17 June 2020 at 5:00 pm (48 hours prior to the AGM). The Election Auditor shall verify the election result and submit the Election Auditor’s Statement, addressed to the Members of AustCham Shanghai, to the CEO and Company Secretary within 24 hours of the close of voting. Upon receipt, the statement will be released to the full membership by publication on the company website and presented at the AGM by the Chairman of the meeting.

NOTES

All outstanding dues or monies owing of any kind outstanding over one month must be fully paid to the Secretariat prior to the AGM 2020 by any Corporate Member whose Corporate Member Representative or duly appointed proxy wishes to be eligible to vote on agenda item matters at the AGM 2020.